Figure Eight Federal LLC and its affiliates respect your privacy and are committed to protecting it. We provide this Privacy Statement to inform you of our policy and practices and of the choices you can make about the way your information is collected and used. This Privacy Statement applies to the sites accessible from f8-federal.com, and any other affiliated websites that link to or post this Privacy Statement (collectively, the “Site”) and data we receive from you via this Site in our capacity as a data controller. We ensure that any personal data received will be processed in accordance with the applicable privacy and data protection laws including the Data Protection Act 1998, Regulation 2016/679 of the European Parliament the General Data Protection Regulation (GDPR), the Philippines Data Privacy Act, the Australian Privacy Act and any other laws that apply to personal data in respect of which we are subject (which we refer to in this Privacy Statement as “applicable data protection laws”), and the statement set out below. Links provided within the Site are not covered by this Privacy Statement and we are not responsible for, any third party websites which may be accessible through links from this Site. This Privacy Statement explains how we, as a data controller, may collect, use, and share information that we obtain about you directly or indirectly in accordance with applicable data privacy laws. Where you use our services, or your personal data is processed in connection with such services, we will be the data controller of such information. Your provision of personal data to us or use of our online services constitutes your acceptance of the terms of this Privacy Statement.
If you apply for a job or work placement with us then you may need to provide information about your education, employment, racial background and state of health. As part of your application you will be asked to provide your express consent to our use of this information to assess your application and to allow us to carry out both recruitment analytics and any monitoring activities which may be required of us under applicable law as an employer. We may also carry out screening checks (including reference, background, directorship, financial probity, identity, eligibility to work, vocational suitability and criminal record checks) and consider you for other positions. We may exchange your personal data with academic institutions, recruiters, screening check providers, health service providers, professional and trade associations, law enforcement agencies, recruitment analytics providers, referees and your current and previous employers. We may also gather additional information about you from publicly available resources such as LinkedIn or other social or professional media platforms and collate this with the information that you provide to us. Without your personal data, we may not be able to progress considering you for positions with us. In some instances, personal data must be provided to us in order for us to legally or contractually perform services to you, for example where we are obligated to gather personal data for anti-money laundering identification purpose. Where relevant we will highlight to you those details that we are obligated to collect.
Compliance with a legal obligation: We may be required to process your information due to legal requirements, including employment laws, tax laws and other regulatory provisions applicable to us as a provider of digital, audio and video transcription specialist offering a range of transcription and recording services.
Consent: You may be asked to provide your consent in connection with certain services that we offer, for example in respect of any processing of your personal data for our marketing purposes where you or your employing organisation is not our client, or in respect of certain special categories of personal data such as your health or racial background for which we are legally obliged to gain your consent due to the sensitive nature of such information and the circumstances in which it is gathered or transferred. Where we are reliant upon your consent, you may withdraw this at any time by contacting us in accordance with the section 16 (further information) below.
We may not be able to do some or all of these things without your personal data. Sometimes we may need to give information to our agents and subcontractors who assist us in providing services. In these circumstances we always ensure that the information is safe and secure. If at any time we intend to change the purpose for which we hold your personal data, for example to offer you with a complimentary service that we may provide in the future, we will give you prior information of that new purpose so you are aware of this. Subject to the above, the information collected about you will not be used for any other purposes and will not be sold or otherwise disclosed to any other organisations, unless required by law, except our successors in title. If we transfer ownership or management of the Site to a third party we may also transfer your data to such third party, provided such third party agrees to observe this Privacy Statement.
Any third parties that we may share your data with are obliged to keep your details securely, and to use them only to fulfil the service they provide you on our behalf. When such third parties no longer need your personal data to fulfil this service, they will dispose of such details in line with our policy unless they are themselves under a legal obligation to retain the information. If we wish to pass your sensitive personal data onto a third party we will only do so once we have obtained your consent, unless we are legally required to do otherwise. We own the database rights in the information collected via our online services. We do not sell, rent, or otherwise share information that reasonably identifies you or your organisation with unaffiliated entities for their independent use except as expressly described in this Privacy Statement or with your express prior permission. We may share information that does not reasonably identify you or your organisation as permitted by applicable law.
Our site and communications may, from time to time, contain links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites. This Privacy Statement does not cover the information practices of those third-party websites.
We sometimes collect anonymous information from visits to our site to help us provide better customer service. For example, we measure visitor activity on our Site, but we do so in ways that keeps the information anonymous as more particularly set out in Section 4. We use the information that we collect to measure the number of visitors to the different areas of our Site, and to help us make our Site more useful to visitors. This includes analysing these logs periodically to measure the traffic through our servers, the number of pages visited and the level of demand for pages and topics of interest. None of the information constituted in such logs will include or constitute personal data and such logs may be preserved indefinitely and used at any time and in any way to prevent security breaches and to ensure the integrity of the data on our servers.
We take steps to hold information securely in electronic or physical form. Our information security policy is supported by a variety of processes and procedures, and we store information in access-controlled premises or electronic databases requiring logins and passwords. All of our employees, officers or contractors and third-party providers with access to confidential information are subject to access controls and confidentiality obligations, and we require our third-party data storage providers to comply with appropriate information security industry standards. Whilst we continually strive to ensure that our systems and controls are updated to reflect technological changes, the transmission of information via the internet is not completely secure, and as such we cannot guarantee the security of your data transmitted to our online services which is at your own risk. It is your responsibility to scan what you choose to download from our Site to ensure that it is free of such items as viruses, worms, Trojan horses and other similar destructive code. If you communicate with us using a non-secure mechanism, you assume the risks that such communications between us are intercepted, not received, delayed, corrupted or are received by persons other than the intended recipient. Once we have received your information, we will take reasonable steps to use procedures and security features to try to prevent unauthorised access, modification or disclosure. You can help us to keep your information secure by ensuring that any user name or password in relation to our online services is kept strictly confidential to you and not be made available to any other person. You should stop using your username and password and notify us immediately if you suspect that someone else may be using your user details or password.
Where you are submitting personal data from within the European Economic Area (“EEA”), such information may be transferred to countries outside the EEA. By way of example, this may happen if one or more of our third-party service providers with whom we share personal data in accordance with section 7 (Disclosure of your information) are located, or have their servers located, outside your country or the country from which the data were provided. If we transfer your information outside the EEA in this way, we will take steps to ensure that your privacy rights continue to be protected to the standard required under applicable data protection laws.
You also have the right to object to, or request the restriction of, our use of your personal data. If you would like to exercise any of the rights set out in this section, please contact us using the details set out below. We may refuse to provide access where we have legitimate reasons for doing so under applicable data privacy laws, and in exceptional circumstances may charge a fee for access if the relevant legislation allows us to do so, in which case we will provide reasons for our decision.
Please note this Privacy Statement will change from time to time. We expect most such changes to be minor, but there may be changes that are more significant. Regardless, we will post those changes on this page and, if the changes are significant, we will also provide a more prominent notice.
At your request, we can confirm what information we hold about you and how it is processed. If we do hold personal data about you, you can request the following information by contacting us using the details below:Identity and the contact details of the person or organisation that has determined how and why to process your data.
Neither we nor any of our affiliates, directors, employees or other representatives will be liable for losses arising out of or in connection with the use of our Site to the extent permissible by law. We are only providing our Site and its contents on a “as is” basis and we make no (and expressly disclaim all) representations and/or warranties of any kind with respect to our Site or its contents including without limitation warranties of merchantability and/or fitness for a particular purpose. In addition, we do not represent or warrant that the information accessible from or via our Site is accurate, complete or current. The limitations of liability in relation to our Site apply to all damages of any kind, including, without limitation, compensatory, direct, indirect or consequential damages, loss of data, income, production or profit, loss of or damage to property and claims of third parties. The limitations of liability in relation to our Site do not limit our liability to the extent that it cannot be limited and/or excluded by applicable law. You are liable for any telephone charges and any charges made by your internet service provider as a result of your use of the internet service. Figure Eight Federal LLC, Level 6, 9 Help Street Chatswood NSW 2067 [email protected]